Form guides
The five bidding forms, explained
What each form asks, which blanks are yours and which are the department’s, and what has changed. Useful whether or not you use TenderFill.
- SBD 1The Invitation to Bid, blank by blankWhat each part of SBD 1 asks for, which blanks the department fills and which you fill, what the CSD MAAA number is, and how SBD forms differ from municipal MBD forms.Read the guide
- SBD 4The Bidder's Disclosure, clause by clauseHow to answer every clause of the revised SBD 4 Bidder's Disclosure: state employment, relationships with the procuring institution, related companies on the CSD, and the declaration.Read the guide
- SBD 6.1 under PPR 2022, with a worked exampleWhat SBD 6.1 asks for under the Preferential Procurement Regulations 2022: the 80/20 and 90/10 systems, the price formula, Table 1 of specific goals, and a worked example.Read the guide
- SBD 8Past supply chain management practices; and SBD 8 vs SBD 9What SBD 8 asks, how it differs from SBD 9, and the part most guides leave out: both were withdrawn on 31 March 2022, yet departments still ship them.Read the guide
- SBD 9The Certificate of Independent Bid DeterminationWhat SBD 9 certifies, the Competition Act rule behind it, which blanks you fill, and why it was withdrawn in 2022 but still appears in bid packs.Read the guide
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Fill in SBD 4 and SBD 9 now
Answer the questions, download both forms filled in and flattened, sign by hand. Nothing you type is kept.
Open the free SBD 4 + SBD 9 toolWhat TenderFill does not do
- It checks your company’s readiness, not your bid. It reads the tender pack you upload and checks your company’s records and documents against it. It does not read or judge the bid you submit, and it may miss a requirement: the tender document is the authority.
- It does not guarantee compliance. Every pack requires your review before submission. You must still check signatures, pricing and tender-specific instructions.
- Your department’s own forms take precedence. Many bid packs ship their own layout of the SBD forms, and SBD 1 asks for bids on the official forms provided, not retyped. If your bid pack includes its own version of a form, fill in theirs; the Field Answer Sheet tells you what to write where.
- It fills the standard municipal forms, not a municipality’s own. For a municipal tender the pack is MBD 1, 4, 6.1, 7.2, 8 and 9 as National Treasury publishes them. Many municipalities issue their own versions, especially of MBD 4; fill in theirs from the Field Answer Sheet. It does not fill MBD 7.1 or 7.3, the goods and works contract forms, or any MBD 3 pricing schedule.
- It does not prepare a joint venture’s bid as one. Each party to a joint venture or consortium needs its own pack, and the tender will usually want the signed JV agreement too.